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Federal Travel Regulation; Privately Owned Vehicle Mileage Reimbursement

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American Government

Federal Travel Regulation; Privately Owned Vehicle Mileage Reimbursement

Stephen R. Leeds
January 6, 2010

[Federal Register: January 6, 2010 (Volume 75, Number 3)]
[Rules and Regulations]               
[Page 790-792]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06ja10-14]                         

=======================================================================
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GENERAL SERVICES ADMINISTRATION

41 CFR Part 301-10

[FTR Amendment 2010-01; FTR Case 2010-301; Docket Number 2009-0020, 
Sequence 1]
RIN 3090-AJ01

 
Federal Travel Regulation; Privately Owned Vehicle Mileage 
Reimbursement

AGENCY: Office of Governmentwide Policy, General Services 
Administration (GSA).

ACTION: Final rule.

-----------------------------------------------------------------------

SUMMARY: GSA is amending the Federal Travel Regulation (FTR) to update 
the mileage reimbursement rates for using a privately owned automobile 
(POA), motorcycle or airplane for official travel. The new rates 
reflect the current vehicle operating costs as determined by

[[Page 791]]

investigations conducted by GSA. This governing regulation sets the 
mileage reimbursement allowance for official travel for a POA at $0.50, 
motorcycles at $0.47, and airplanes at $1.29.

DATES: Effective Date: This final rule is effective January 6, 2010.
    Applicability Date: This final rule is applicable for official 
travel performed on and after January 1, 2010.

FOR FURTHER INFORMATION CONTACT: The Regulatory Secretariat (MVPR), 
Room 4041, GS Building, Washington, DC 20405, (202) 501-4755, for 
information pertaining to status or publication schedules. For 
clarification of content, contact Mr. Cy Greenidge, Program Analyst, 
Office of Governmentwide Policy, at (202) 219-2349. Please cite FTR 
Amendment 2010-01; FTR case 2010-301.

SUPPLEMENTARY INFORMATION:

A. Background

    Pursuant to 5 U.S.C. 5707(b), the Administrator of General Services 
has the responsibility to establish the privately owned vehicle (POV) 
mileage reimbursement rates that Federal employees are entitled to when 
they use a POA, motorcycle or airplane for official business. To set 
the rates, GSA is required to periodically investigate the cost to 
Government employees of operating a POV while on official travel, and 
consult with the Secretaries of Defense and Transportation, and 
representatives of Government employee organizations. GSA investigated 
the mileage rate costs for motorcycles and airplanes. The Internal 
Revenue Service (IRS) conducted an investigative report on the mileage 
rates for a POA to compute the deductible cost of operating passenger 
vehicles for business purposes. GSA analyzed the data in the IRS report 
and adopted the findings. After consultation with the above-referenced 
Federal agencies and Government employee organizations, the Acting 
Administrator of General Services has determined the per mile operating 
costs for official use of a POA (including trucks) is $0.50, $0.47 for 
motorcycles, and $1.29 for airplanes. As provided in 5 U.S.C. 
5704(a)(1), the POA mileage reimbursement rate cannot exceed the single 
standard mileage rate established by the IRS. The IRS announced a new 
single standard mileage rate for automobiles of $0.50 per mile 
effective January 1, 2010. The results of the investigative reports 
have been reported to Congress.

B. Executive Order 12866

    This is not a significant regulatory action and, therefore, was not 
subject to review under Section 6(b) of Executive Order 12866, 
Regulatory Planning and Review, dated September 30, 1993. This final 
rule is not a major rule under 5 U.S.C. 804.

C. Regulatory Flexibility Act

    This final rule is not required to be published in the Federal 
Register for notice and comment, and therefore, the Regulatory 
Flexibility Act, 5 U.S.C. 601, et seq., does not apply.

D. Paperwork Reduction Act

    The Paperwork Reduction Act does not apply because the changes to 
the FTR do not impose recordkeeping or information collection 
requirements, or the collection of information from offerors, 
contractors, or members of the public that require the approval of the 
Office of Management and Budget (OMB) under 44 U.S.C. 3501, et seq.

E. Small Business Regulatory Enforcement Fairness Act

    This final rule is also exempt from congressional review prescribed 
under 5 U.S.C. 801 since it relates solely to agency management and 
personnel.

List of Subjects in 41 CFR Part 301-10

    Government employees, Travel and transportation expenses.

    Dated: December 28, 2009.
Stephen R. Leeds,
Acting Administrator of General Services.

0
For the reasons set forth in the preamble, under 5 U.S.C. 5701-5709, 
GSA amends 41 CFR Part 301-10 as set forth below:

PART 301-10--TRANSPORTATION EXPENSES

0
1. The authority citation for 41 CFR part 301-10 continues to read as 
follows:

    Authority: 5 U.S.C. 5707, 40 U.S.C. 121 (c); 49 U.S.C. 40118, 
Office of Management and Budget Circular No. A-126, ``Improving the 
Management and Use of Government Aircraft.'' Revised April 28, 2006.


0
2. Amend the table in Sec.  301-10.303 by revising the second, third, 
and fourth entries to read as follows:


Sec.  301-10.303  What am I reimbursed when use of a POV is determined 
by my agency to be advantageous to the Government?

------------------------------------------------------------------------
                                                                Your
                       For use of a                        reimbursement
                                                                 is
------------------------------------------------------------------------

                                * * * * *
Privately owned airplane.................................     \1\ $1.29
Privately owned automobile...............................     \1\ $0.50
Privately owned motorcycle...............................     \1\ $0.47
------------------------------------------------------------------------
\1\ Per mile.


    Note: The following attachment will not appear in the Code of 
Federal Regulations.

Attachment to Preamble

General Services Administration

Reporting to Congress--The Costs of Operating Privately Owned Vehicles

    Paragraph (b) of Section 5707 of Title 5, United States Code, 
requires the Administrator of General Services to periodically 
investigate the cost to Government employees of operating privately 
owned vehicles (airplanes, automobiles, and motorcycles) while on 
official travel, to report the results of the investigations to 
Congress, and to publish the report in the Federal Register. This 
report on the privately owned vehicle reimbursement rates is being 
published in the Federal Register.

    Dated: December 28, 2009.

Stephen R. Leeds,
Acting Administrator of General Services.

Reporting to Congress--The Costs of Operating Privately Owned Vehicles

    5 U.S.C. 5707(b)(1)(A) requires that the Administrator of General 
Services, in consultation with the Secretary of Defense, the Secretary 
of Transportation, and representatives of Government employee 
organizations, conduct periodic investigations of the cost of travel 
and operation of privately owned vehicles (airplanes, automobiles, and 
motorcycles) to Government employees while on official travel, and 
report the results to the Congress at least once a year. 5 U.S.C. 
5707(a)(1) requires that the Administrator of General Services issue 
regulations prescribing mileage reimbursement rates. Pursuant to 5 
U.S.C. 5707(b), the Administrator shall also determine the average, 
actual cost per mile for the use of each type of privately owned 
vehicle based on the results of these cost investigations. Such figures 
must be reported to the Congress within 5 working days after the cost 
determination has been made in accordance with 5 U.S.C. 5707(b)(2)(C).
    GSA investigated the mileage rate costs for motorcycles and 
airplanes. The Internal Revenue Service (IRS) conducted an 
investigative report on the mileage rates for a POA to compute the 
deductible cost of operating passenger vehicles for business purposes. 
GSA analyzed the data in the IRS report and adopted the findings. As 
provided in 5 U.S.C. 5704(a)(1), the POA mileage reimbursement rate 
cannot exceed the single standard mileage rate established by the IRS. 
The IRS announced a new

[[Page 792]]

single standard mileage rate for automobiles of $0.50 per mile 
effective January 1, 2010. Based on the investigative reports, and in 
consultation with the above-specified parties, I have determined the 
per mile operating costs for official use of a POA (including trucks) 
is $0.50, $0.47 for motorcycles, and $1.29 for airplanes. This report 
to Congress on the cost of operating POVs will be published in the 
Federal Register.

[FR Doc. E9-31358 Filed 1-5-10; 8:45 am]

BILLING CODE 6820-14-P



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