GSA Vehicle Purchasing - Rules of the Road

General Services Administration
17 May 2017

GSA appreciates and values your business and has put together some important dates and tips to help you as we near the end of the Fiscal Year (FY) 2017.

NON-STANDARDS-SPECIALIZED REQUIREMENTS
Non-Standard orders close on Friday, July 7, 2017, at noon Eastern Daylight Savings Time (EDST). Non-Standard requirements must be submitted electronically through AutoChoice. Requirements emailed to vehicle.buying@gsa.gov will not be accepted.

CUT OFF DATE FOR OPTION AREQ (Additional Requirements) & Orders with more than 18 Options

Automotive has established Friday, August 4, 2017, at 3:00 P.M. EDST as the last day to accept vehicle orders in AutoChoice that include “Option AREQ” (additional requirements) and orders with more than 18 options for all line items on the Vehicle Availability List (VAL). This date ensures Engineering and Acquisition personnel will have sufficient time to review, solicit quotes, obtain additional funding, and place the vehicle order(s) to contract vendors prior to the end of the contract(s) and/or expiration of Fiscal Year 2017.

EXPRESS DESK REQUIREMENTS

GSA’s Express Desk is available to process urgent and compelling vehicle requests. Friday, August 11, 2017, at 3:00 PM EDST, is the last day to submit urgent and compelling Express Desk requests. This date is established to ensure there is sufficient time to request quotes, evaluate and award prior to the end of the fiscal year. Express Desk requirements must be submitted electronically through AutoChoice. Requirements emailed to vehicle.buying@gsa.gov will not be accepted.

SCHEDULE PURCHASES (23V)

If you have vehicle requirements that you wish for Automotive to place on your behalf against Automotive’s Multiple Award Schedule (MAS) contracts under schedule 23V, please submit your supporting documents and required best value determination package in AutoChoice no later than Friday, August 11, 2017, at 3:00 P.M. EDST. All submissions are required to be submitted electronically through AutoChoice. Requirements emailed to vehicle.buying@gsa.gov will not be accepted.

CUT OFF DATES FOR FY2017 ORDERS

The cut-off date for obligating expiring FY17 funds through GSA AutoChoice is Friday, September 29, 2017, at 2:00 P.M. EDST.

Personnel will be available Friday, September 29, 2017, between 8:00 A.M. and 4:00 P.M. EDST to help you. Please contact the Program Management Branch at (703) 605-2277. Emergencies after these hours must be addressed to the Director of Vehicle Purchasing, Leonard Fedoruk at (571) 329-8417.