Sunshine Act Meeting; Unified Carrier Registration Plan Board of Directors Meeting

Alex B. Leath
Unified Carrier Registration Plan
8 December 2020

[Federal Register Volume 85, Number 236 (Tuesday, December 8, 2020)]
[Notices]
[Pages 79078-79079]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-27025]


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UNIFIED CARRIER REGISTRATION PLAN


Sunshine Act Meeting; Unified Carrier Registration Plan Board of 
Directors Meeting

TIME AND DATE: December 10, 2020, from Noon to 3:00 p.m., Eastern time.

PLACE: This meeting will be accessible via conference call and screen 
sharing. Any interested person may call 877-853-5247 (US toll free), 
888-788-0099 (US toll free), +1 929-205-6099 (US toll), or +1 669-900-
6833 (US toll), Conference ID 977 6073 0690, to participate in the 
meeting.

STATUS: This meeting will be open to the public.

MATTERS TO BE CONSIDERED: The Unified Carrier Registration Plan Board 
of Directors (the ``Board'') will continue its work in developing and 
implementing the Unified Carrier Registration Plan and Agreement. The 
subject matter of the meeting will include:

Agenda

I. Welcome and Call to Order--UCR Board Chair

    The UCR Board Chair will welcome attendees, call the meeting to 
order, call roll for the Board, confirm the presence of a quorum, and 
facilitate self-introductions.

II. Verification of Meeting Notice--UCR Executive Director

    The UCR Executive Director will verify publication of the meeting 
notice on the UCR website and distribution to the UCR contact list via 
email followed by subsequent publication of the notice in the Federal 
Register.

III. Review and Approval of Board Agenda--UCR Board Chair

For Discussion and Possible Action
    Agenda will be reviewed and the Board will consider adoption.
Ground Rules
[rtarr8] Board actions taken only in designated areas on agenda

IV. Approval of Minutes of the November 5, 2020 UCR Board Meeting--UCR 
Board Chair

For Discussion and Possible Action
    Draft Minutes of the November 5, 2020 UCR Board meeting will be 
reviewed. The Board will consider action to approve.

V. Report of FMCSA--FMCSA Representative

    The Federal Motor Carrier Safety Administration (FMCSA) will 
provide a report on any relevant activity.

VI. Updates Concerning UCR Legislation--UCR Board Chair

    The UCR Board Chair will call for any updates regarding UCR 
legislation since the last Board meeting.

VII. Discussion Regarding Development of Board Policy for the Mailing 
of Postcards--UCR Executive Director

For Discussion and Possible Action
    The UCR Executive Director will lead a discussion regarding the 
need for states and the Board to mail postcards to unregistered 
carriers. Items to consider may include defining the window of time for 
states/Board to mail postcards and require states to participate in 
solicitation campaigns. After discussing options, the Board may decide 
to adopt a policy regarding the requirements for mailing postcards to 
unregistered carriers.

VIII. Potential Contract Extensions for AAG3 LLC and DSL Transportation 
Services, Inc.--UCR Board Chair

For Discussion and Possible Action
    The UCR Chair will lead a discussion of the annual renewal of 
existing contracts with AAG3 LLC (Avelino Gutierrez) and DSL 
Transportation Services, Inc. (Dave Lazarides). The Board may decide to 
renew the contracts for an additional one-year term.

IX. Chief Legal Officer Report--UCR Chief Legal Officer

    The UCR Chief Legal Officer will provide an update on the status of 
the March 2019 data event, the Twelve Percent Logistics litigation, 
several cease and desist letters sent to third party permitting service 
providers, and other matters.

X. Update on the RSM Security Assessment Pertaining to the NRS Audit--
UCR Technology Director

    The UCR Technology Director will provide an update on the security 
assessment deliverables from RSM's security team pertaining to the NRS 
Audit.

 AWS Security Assessment
 Cloud Vulnerability and Configuration Review Sample
 RSM Sample Penetration Testing Report

XI. Subcommittee Reports

Audit Subcommittee--UCR Audit Subcommittee Chair

A. Next Steps Regarding the 2019 Audit Deficiencies by Idaho and Utah--
UCR Audit Subcommittee Chair
For Discussion and Possible Action
    The UCR Audit Subcommittee Chair will discuss the next steps 
regarding the 2019 Audit Deficiencies by Idaho and Utah. The Board may 
authorize additional action to be taken against Idaho and Utah.
B. Consideration of the Addition of a UCR Auditor/Enforcement Manager--
UCR Audit Subcommittee Chair
For Discussion and Possible Action
    The UCR Audit Subcommittee Chair will lead a discussion considering 
the potential addition of a UCR Auditor/Enforcement Manager to provide 
mentoring and other audit assistance to participating states. The Board 
may take action to add a UCR Auditor/Enforcement Manager and include 
that position in the budget for fiscal year 2021.
C. Discuss the Possible Requirement for the States to Declare in 
Writing Their Audit Policy with Respect to UCR--UCR Audit Subcommittee 
Chair
    The UCR Audit Subcommittee Chair will lead a discussion of the 
possibility of requiring the states to formally declare, in writing, 
certain goals, objectives, and procedures with regard to their UCR 
audit policy. In addition, the Board may discuss a desire to

[[Page 79079]]

maintain a system to better monitor state(s) when turnover in staff 
leads to UCR audit and enforcement deficiencies.
D. Independent Auditor's Final Report (2017-2018)--UCR Depository 
Manager
    The UCR Depository Manager will discuss the outcome of the 
financial statement audits of the Depository for each of the 12- month 
periods ended December 31, 2018 and 2017.
E. Consideration of an Audit Contract of the NRS by RSM--UCR Executive 
Director
For Discussion and Possible Action
    The UCR Executive Director will lead a discussion around the 
consideration and possible approval of an audit contract of the NRS by 
RSM. The Board may approve an audit contract between the Board and RSM.
F. FARs Audit Procedure for Motor Carriers in Foreign Jurisdictions and 
Non-Participating States--UCR Audit Subcommittee Chair
For Discussion and Possible Action
    The UCR Audit Subcommittee Chair will lead a discussion on the 
unique issues regarding Focused Anomaly Reviews (FARs) of non-United 
States based motor carriers and motor carriers based in non-
participating states. The Board may take action to adopt new FARs audit 
procedures to be utilized by participating states for these motor 
carriers.
G. Discussion of Vehicles Conducting Emergency Operations--UCR Audit 
Subcommittee Chair
    The UCR Audit Subcommittee Chair will discuss exempting electric 
utility and other businesses operating vehicles interstate only when 
responding to an emergency or natural disaster from UCR requirements in 
accordance with 49 CFR part 390.23, unless the states involved in its 
interstate travel have waived those requirements. The Board may take 
action to exclude these carriers from Unified Carrier Registration.
H. Update on the Audit Functionality in the National Registration 
System--Seikosoft
    Seikosoft will provide updates on the NRS Audit Module, 
solicitation campaigns (new entrant, unregistered, non-universe motor 
carriers, etc.), and other relevant topics for the Board.

Finance Subcommittee--UCR Finance Subcommittee Chair

A. Discussion Regarding the Board To Self-Insure Against the Risk of 
Directors and Officers Liability Claims--UCR Chief Legal Officer and 
UCR Depository Manager
For Discussion and Possible Action
    The UCR Chief Legal Officer and the UCR Depository Manager will 
lead a discussion regarding the purpose for Officer and Directors 
insurance and discuss the cost effectiveness of the option to self-
insure rather than procure insurance from the marketplace. The Board 
may decide to self-insure or obtain insurance from the insurance 
marketplace.
B. Review UCR Bank Balance Summary Report--UCR Depository Manager
    The UCR Depository Manager will review the UCR Bank Balance Summary 
Report as of November 30, 2020 and answer questions from the Board.
C. Review 2020 Administrative Expenses Through November 30, 2020--UCR 
Depository Manager
    The UCR Depository Manager will present the administrative costs 
incurred for the period of January 1, 2020 through November 30, 2020, 
compared to the budget for the same time-period, and discuss all 
significant variances.
D. Presentation of the Proposed 2021 Administrative Expenses Budget--
UCR Depository Manager
For Discussion and Possible Action
    The UCR Depository Manager will present the proposed administrative 
expenses budget for calendar year 2021 to the Board. The Board may 
consider adopting the budget.
E. Status of 2020 and 2021 Registration Years Fee Collections and 
Compliance Percentages--UCR Depository Manager
    The UCR Depository Manager will provide updates on the results of 
collections and registration compliance rates for the 2020 and 2021 
registration years.

Education and Training Subcommittee--UCR Education and Training 
Subcommittee Chair

Update on Basic Audit Training Module and Flow Chart/Decision Tree--UCR 
Education and Training Subcommittee Chair
    The UCR Education and Training Subcommittee Chair will provide an 
update on the development of the Basic Audit Training Module and Flow 
Chart/Decision Tree.

XII. Contractor Reports--UCR Executive Director

 UCR Executive Director
    The UCR Executive Director will provide a report covering recent 
activity for the UCR Plan.
 DSL Transportation Services, Inc.
    DSL Transportation Services, Inc. will report on the latest data 
from the FARs program, discuss motor carrier inspection results, and 
other matters.
 Seikosoft
    Seikosoft will provide an update on recent/new activity related to 
the NRS.
 UCR Administrator Report (Kellen)--UCR Operations and 
Depository Managers

    The UCR Administrator will provide its management report covering 
recent activity for the Depository, Operations, and Communications.

XIII. Public Comment--James Lamb

    Mr. Lamb will be allotted five (5) minutes to address the UCR 
Board.

XIV. Other Business--UCR Board Chair

    The UCR Board Chair will call for any business, old or new, from 
the floor.

XV. Adjournment--UCR Board Chair

    The UCR Board Chair will adjourn the meeting.
    This agenda will be available no later than 5:00 p.m. Eastern time, 
December 3, 2020 at: https://plan.ucr.gov.

CONTACT PERSON FOR MORE INFORMATION: Elizabeth Leaman, Chair, Unified 
Carrier Registration Plan Board of Directors, (617) 305-3783, 
eleaman@board.ucr.gov.

Alex B. Leath,
Chief Legal Officer, Unified Carrier Registration Plan.
[FR Doc. 2020-27025 Filed 12-4-20; 11:15 am]
BILLING CODE 4910-YL-P