Reports, Forms, and Recordkeeping Requirements |
|---|
|
Frank Borris
National Highway Traffic Safety Administration
Federal Register
March 28, 2011
[Federal Register: March 28, 2011 (Volume 76, Number 59)]
[Notices]
[Page 17186-17188]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28mr11-111]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
National Highway Traffic Safety Administration
[U.S. DOT Docket Number NHTSA-2011-0039]
Reports, Forms, and Recordkeeping Requirements
AGENCY: National Highway Traffic Safety Administration (NHTSA), U.S.
Department of Transportation.
ACTION: Request for public comment on an extension of a currently
approved collection of information.
-----------------------------------------------------------------------
SUMMARY: Before a Federal agency can collect certain information from
the public, it must receive approval from the Office of Management and
Budget (OMB). Under procedures established by the Paperwork Reduction
Act of 1995, before seeking OMB approval, Federal agencies must solicit
public comment on proposed collections of information, including
extensions and reinstatement of previously approved collections.
This document describes a collection of information for which NHTSA
intends to seek OMB approval.
DATES: Comments must be received on or before May 27, 2011.
ADDRESSES: You may submit comments using any of the following methods.
All comments must have the applicable DOT docket number (e.g., NHTSA-
2011-0039) noted conspicuously on them.
Federal eRulemaking Portal: Go to http://
www.regulations.gov. Follow the online instructions for submitting
comments.
Mail: Docket Management Facility: U.S. Department of
Transportation, 1200 New Jersey Avenue, SE., West Building Ground
Floor, Room W12-140, Washington, DC 20590-0001.
Hand Delivery or Courier: West Building Ground Floor, Room
W12-140, 1200 New Jersey Avenue, SE., between 9 a.m. and 5 p.m. ET,
Monday through Friday, except Federal holidays. Telephone: 1-800-647-
5527.
Fax: 202-493-2251
Instructions: All submissions must include the agency name and
docket number for this proposed collection of information. Note that
all comments received will be posted without change to http://
www.regulations.gov, including any personal information provided.
Please see the Privacy Act heading below.
Privacy Act: Anyone is able to search the electronic form of all
comments received into any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review DOT's
complete Privacy Act Statement in the Federal Register published on
April 11, 2000 (65 FR 19477-78) or you may visit http://
DocketInfo.dot.gov.
Docket: For access to the docket to read background documents or
comments received, go to http://www.regulations.gov. or the street
address listed above. Follow the online instructions for accessing the
dockets.
FOR FURTHER INFORMATION CONTACT: Alex Ansley, Recall Management
Division (NVS-215), Room W46-412, NHTSA, 1200 New Jersey Ave.,
Washington, DC 20590. Telephone: (202) 493-0481.
SUPPLEMENTARY INFORMATION: Under the Paperwork Reduction Act of 1995,
before an agency submits a proposed collection of information to OMB
for approval, it must first publish a document in the Federal Register
providing a 60-day comment period and otherwise consult with members of
the public and affected agencies concerning each proposed collection of
information. The OMB has promulgated regulations describing what must
be included in such a document. Under OMB's regulation, see 5 CFR
1320.8(d), an agency must ask for public comment on the following:
(i) Whether the proposed collection of information is necessary for
the proper performance of the functions of the agency, including
whether the information will have practical utility;
(ii) The accuracy of the agency's estimate of the burden of the
proposed collection of information, including the validity of the
methodology and assumptions used;
(iii) How to enhance the quality, utility, and clarity of the
information to be collected; and
(iv) How to minimize the burden of the collection of information on
those who are to respond, including the use
[[Page 17187]]
of appropriate automated, electronic, mechanical, or other
technological collection techniques or other forms of information
technology, e.g. permitting electronic submission of responses.
In compliance with these requirements, NHTSA asks for public
comments on the following collection of information:
Title: Defect and Noncompliance Reporting and Notification.
Type of Request: Extension of a currently approved information
collection.
OMB Control Number: 2127-0004.
Affected Public: Businesses or individuals.
Abstract: This notice requests comment on NHTSA's proposed
extension to approved collection of information OMB No. 2127-0004. This
collection covers the information collection requirements found within
various statutory sections in the Motor Vehicle Safety Act of 1966
(Act), 49 U.S.C. 30101, et seq., that address and require manufacturer
notifications to NHTSA of safety-related defects and failures to comply
with Federal Motor Vehicle Safety Standards (FMVSS) in motor vehicles
and motor vehicle equipment, as well as the provision of particular
information related to the ensuing owner and dealers notifications and
free remedy campaigns that follow those notifications. The sections of
the Act imposing these requirements include 49 U.S.C. 30118, 30119,
30120, and 30166. Many of these requirements are implemented through,
and addressed with more specificity in, 49 CFR part 573, Defect and
Noncompliance Responsibility and Reports (part 573) and 49 CFR part
577, Defect and Noncompliance Notification.
Pursuant to the Act, motor vehicle and motor vehicle equipment
manufacturers are obligated to notify, and then provide various
information and documents, to NHTSA in the event a safety defect or
noncompliance with Federal Motor Vehicle Safety Standards (FMVSS) is
identified in products they manufactured. See 49 U.S.C. 30118(b) and 49
CFR 573.6 (requiring manufacturers to notify NHTSA, and provide certain
information, when they learn of a safety defect or noncompliance).
Manufacturers are further required to notify owners, purchasers,
dealers and distributors about the safety defect or noncompliance. See
49 U.S.C. 30118(b), 30120(a), and 49 CFR 577.7, 577.13. They are
required to provide to NHTSA copies of communications pertaining to
recall campaigns that they issue to owners, purchasers, dealers, and
distributors. See 49 U.S.C. 30166(f) and 49 CFR 573.6(c)(10).
Manufacturers are also required to file with NHTSA a plan
explaining how they intend to reimburse owners and purchasers who paid
to have their products remedied before being notified of the safety
defect or noncompliance, and explain that plan in the notifications
they issue to owners and purchasers about the safety defect or
noncompliance. See 49 U.S.C. 30120(d) and 49 CFR 573.13. They are
further required to keep lists of the respective owners, purchasers,
dealers, distributors, lessors, and lessees of the products determined
to be defective or noncompliant and involved in a recall campaign, and
are required to provide NHTSA with a minimum of six quarterly reports
reporting on the progress of their recall campaigns. See 49 CFR 573.8
and 573.7, respectively.
The Act and Part 573 also contain numerous information collection
requirements specific to tire recall and remedy campaigns. These
requirements relate to the proper disposal of recalled tires, including
a requirement that the manufacturer conducting the tire recall submit a
plan and provide specific instructions to certain persons (such as
dealers and distributors) addressing that disposal, and a requirement
that those persons report back to the manufacturer certain deviations
from the plan. See 49 U.S.C. 30120(d) and 49 CFR 573.6(c)(9). They also
require the reporting to NHTSA of intentional and knowing sales or
leases of defective or noncompliant tires.
49 U.S.C. 30166(n), and its implementing regulation found at 49 CFR
573.10, mandates that anyone who knowingly and willfully sells or
leases for use on a motor vehicle a defective tire or a tire that is
not compliant with FMVSS, and with actual knowledge that the tire
manufacturer has notified its dealers of the defect or noncompliance as
required under the Act, is required to report that sale or lease to
NHTSA no more than five working days after the person to whom the tire
was sold or leased takes possession of it.
Estimated Burden: This collection has an approved burden of 21,370
hours per year.\1\ Our review of recall information since we last
requested approval of this collection does not demonstrate that this
figure requires adjustment. A summary explanation of how this total
annual figure was calculated follows.
---------------------------------------------------------------------------
\1\ See Federal Register notices of March 28, 2008 (73 FR 16740)
and June 5, 2008 (73 FR 32073) for the analysis and discussion
associated with this burden hour estimate.
---------------------------------------------------------------------------
There continue to be an average of 650 noncompliance or safety
defect notifications to NHTSA filed each year by approximately 175
distinct manufacturers, with an estimated 750 quarterly reports filed
per quarter (or 3,000 reports per year). Although the average number of
recalls filed per year and the average number of manufacturers filing
fluctuates each year, we have not seen, nor expect to see, consistent
dramatic changes in these averages.
We continue to estimate that it takes a manufacturer an average of
4 hours to complete each notification report to NHTSA, that it takes
another 4 hours to complete each quarterly report, and that maintenance
of the required owner, purchaser, dealer and distributors lists
requires 8 hours. Accordingly, the subtotal estimate of annual burden
hours related to the reporting to NHTSA of a safety defect or
noncompliance, completion of quarterly reports on the progress of
recall campaigns, and maintenance of owner and purchaser lists is
16,000 hours annually ((650 notices x 4 hours/report) + (3,000
quarterly reports x 4 hours/report) + (175 manufacturers x 8 hours)).
In addition, we continue to estimate an additional 2 hours will be
needed to add to a manufacturer's information report details relating
to the manufacturer's intended schedule for notifying its dealers and
distributors, and tailoring its notifications to dealers and
distributors in accordance with the requirements of 49 CFR 577.13. This
would total to an estimated 1,300 hours annually (650 notices x 2
hours/report).
In the event a manufacturer supplied the defect or noncompliant
product to independent dealers through independent distributors, that
manufacturer is required to include in its notifications to those
distributors an instruction that the distributors are to then provide
copies of the manufacturer's notification of the defect or
noncompliance to all known distributors or retail outlets further down
the distribution chain within five working days. See 49 CFR
577.8(c)(2)(iv). As a practical matter, this requirement would only
apply to equipment manufacturers since vehicle manufacturers generally
sell and lease vehicles through a dealer network, and not through
independent distributors. We continue to believe previous estimates of
roughly 90 equipment recalls per year are sound. Although the
distributors are not technically under any regulatory requirement to
follow that instruction, we expect that they will, and have estimated
the burden associated with these notifications (identifying retail
outlets, making copies of the manufacturer's notice, and
[[Page 17188]]
mailing) to be 5 hours per recall campaign. Assuming an average of 3
distributors per equipment item, (which is a liberal estimate given
that many equipment manufacturers do not use independent distributors)
the total number of burden hours associated with this third party
notification burden is approximately 1,350 hours per year (90 recalls x
3 distributors x 5 hours).
As for the burden linked with a manufacturer's preparation of and
notification concerning its reimbursement for pre-notification
remedies, consistent with previous estimates (see 69 FR 11477 (March
10, 2004)), we continue to estimate that preparing a plan for
reimbursement takes approximately 8 hours annually, and that an
additional 2 hours per year is spent tailoring the plan to particular
defect and noncompliance notifications to NHTSA and adding tailored
language about the plan to a particular safety recall's owner
notification letters. In sum, these required activities add an
additional 2,700 annual burden hours ((175 manufacturers x 8 hours) +
(650 recalls x 2 hours)).
In summary, the total burden associated with the defect and
noncompliant information collection and reporting requirements we
continue to estimate at 21,350 hours per year.
As explained earlier, the Act and part 573 also contain numerous
information collection requirements specific to tire recall and remedy
campaigns, as well as a statutory and regulatory reporting requirement
that anyone that knowingly and intentionally sells or leases a
defective or noncompliant tire notify NHTSA of that activity.
Manufacturers are required to include specific information relative
to tire disposal in the notifications they provide NHTSA concerning
identification of a safety defect or noncompliance with FMVSS in their
tires, as well as in the notifications which they issue to their
dealers or other tire outlets participating in the recall campaign. See
49 CFR 573.6(c)(9). We continue to estimate that there will be about 10
tire recall campaigns per year, and that inclusion of this additional
information will require an additional two hours of effort beyond the
subtotal above associated with non-tire recall campaigns. This
additional effort consists of one hour for the NHTSA notification and
one hour for the dealer notification for a total of 20 burden hours (10
tire recalls a year x 2 hours per recall).
Manufacturer owned or controlled dealers are required to notify the
manufacturer and provide certain information should they deviate from
the manufacturer's disposal plan. Consistent with previous analysis, we
continue to ascribe zero burden hours to this requirement since to date
no such reports have been provided and our original expectation that
dealers would comply with manufacturers' plans has proven true.
Accordingly, we estimate 20 burden hours a year will be spent
complying with the tire recall campaign requirements found in 49 CFR
573.6(c)(9).
And, as we have yet to receive a single report of a defective or
noncompliant tire being intentionally sold or leased in the fourteen
years since this rule was proposed, our previous estimate of zero
burden hours remains unchanged with this notice.
In summary, our previous estimate of 21,370 total burden hours
associated with this approved information collection stands.
Estimated Number of Respondents
NHTSA receives reports of defect or noncompliance from roughly 175
manufacturers per year. Again, this figure fluctuates from year to
year, but we do not have a basis at this juncture to suspect this
annual figure will change significantly. Accordingly, we estimate that
there will continue to be approximately 175 manufacturers per year
filing defect or noncompliance reports and completing the other
information collection responsibilities associated with those filings.
We discussed above that we have yet to receive a single report
filed pursuant to 49 CFR 573.10. This information collection
requirement, to reiterate, requires anyone who sells or leases a
defective or noncompliant tire, with knowledge of that tire's
defectiveness or noncompliance, to report that sale or lease to NHTSA.
Given the lack of filing history over many years, we estimate that
there will continue to be zero reports filed and therefore zero
respondents as to this requirement.
In summary, we estimate that there will be a total of 175
respondents per year associated with OMB No. 2127-0004.
Issued on: March 22, 2011.
Frank Borris,
Director, Office of Defects Investigation.
[FR Doc. 2011-7182 Filed 3-25-11; 8:45 am]
BILLING CODE 4910-59-P