Agency Information Collection Activities; Request for Comment; Extension of an Information Collection: Hours of Service (HOS) of Drivers Regulations

Topics:  Federal Motor Carrier Safety Administration

Kelly Leone
Federal Register
June 6, 2011

[Federal Register Volume 76, Number 108 (Monday, June 6, 2011)]
[Notices]
[Pages 32388-32390]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-13900]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF TRANSPORTATION

Federal Motor Carrier Safety Administration

[Docket No. FMCSA-2011-0065]


Agency Information Collection Activities; Request for Comment; 
Extension of an Information Collection: Hours of Service (HOS) of 
Drivers Regulations

AGENCY: Federal Motor Carrier Safety Administration (FMCSA), DOT.

ACTION: Notice and request for comments.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Paperwork Reduction Act of 1995, FMCSA 
announces its plan to submit the Information Collection Request (ICR) 
described below to the Office of Management and Budget (OMB) for its 
review and approval and invites public comment. The FMCSA requests OMB 
approval to revise and extend an existing ICR entitled, ``Hours of 
Service (HOS) of Drivers Regulations.'' The hours-of-service (HOS) 
rules require most commercial motor vehicle (CMV) drivers to maintain 
on the CMV an accurate record of duty status (RODS) in either paper or 
electronic form. The Agency, effective June 4, 2010, authorized the use 
of electronic on-board recorders (EOBRs) to create driver RODS. This 
ICR estimates, for the first time, the paperwork burden of motor 
carriers voluntarily using EOBRs. This ICR promotes safety in CMV 
operations by assisting motor carriers and enforcement officials in 
monitoring compliance with the HOS rules.

DATES: Comments must be submitted on or before August 5, 2011.

ADDRESSES: You may submit comments identified by Federal Docket 
Management System (FDMS) Docket Number FMCSA-2011-0065 using any of the 
following methods:
    Web site: Federal eRulemaking Portal: 
http:[sol][sol]www.regulations.gov. Follow the online instructions for 
submitting comments.
    Fax: 1-202-493-2251.
    Mail: Docket Management Facility; U.S. Department of 
Transportation, 1200

[[Page 32389]]

New Jersey Avenue, SE., West Building, Ground Floor, Room W12-140, 
20590-0001.
    Hand Delivery or Courier: West Building, Ground Floor, Room W12-
140, 1200 New Jersey Avenue, SE., Washington, DC, between 9 a.m. and 5 
p.m. E.T., Monday through Friday, except Federal holidays.
    Instructions: All submissions must include the Agency name and 
docket number. For detailed instructions on submitting comments and 
additional information on the exemption process, see the Public 
Participation heading below. Note that all comments received will be 
posted without change to http:[sol][sol]www.regulations.gov, including 
any personal information provided. Please see the Privacy Act heading 
below.
    Docket: For access to the docket to read background documents or 
comments received, go to http:[sol][sol]www.regulations.gov, and follow 
the online instructions for accessing the dockets, or go to the street 
address listed above.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received into any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review DOT's 
complete Privacy Act Statement for the Federal Docket Management System 
published in the Federal Register on January 17, 2008 (73 FR 3316), or 
you may visit http:[sol][sol]edocket.access.gpo.gov/2008/pdfE8-794.pdf.
    Public Participation: The Federal eRulemaking Portal is available 
24 hours each day, 365 days each year. You can obtain electronic 
submission and retrieval help and guidelines under the ``help'' section 
of the Federal eRulemaking Portal Web site. If you want us to notify 
you that we received your comments, please include a self-addressed, 
stamped envelope or postcard, or print the acknowledgement page that 
appears after submitting comments online. Comments received after the 
comment closing date will be included in the docket and will be 
considered to the extent practicable.

FOR FURTHER INFORMATION CONTACT: Mr. Thomas Yager, Chief, FMCSA Driver 
and Carrier Operations Division. Telephone: 202-366-4325. E-mail: 
MCPSD@dot.gov.

SUPPLEMENTARY INFORMATION: 
    Background: The FMCSA regulates the amount of time a CMV driver may 
drive or otherwise be on duty, in order to ensure that an adequate 
period of time is available to the driver to rest. A driver must 
accurately record his or her duty status (driving, on duty not driving, 
off duty, sleeper berth) at all points during the 24-hour period 
designated by the motor carrier (49 CFR 395.8(a)(1)). This record of 
duty status (RODS) must be made on a grid specified by subsection 
395.8(g). The term ``logbook'' is often used in the industry to denote 
the collection of the most recent RODS of the driver. A driver must 
have the RODS for the previous 7 consecutive days in the CMV at all 
times (395.8(k)(2)). The RODS must be submitted to the motor carrier 
along with any supporting documents, such as fuel receipts and toll 
tickets that could assist in verifying the accuracy of entries on the 
RODS, and the motor carrier must retain these records for a minimum of 
6 months from the date of receipt (49 CFR 395.8(k)(1)).
    Statutory authority for regulating the hours of service (HOS) of 
drivers operating CMVs in interstate commerce is derived from 49 U.S.C. 
31136 and 31502. The penalty provisions are located at 49 U.S.C. 521, 
522 and 526, as amended. On November 28, 1982, the Federal Highway 
Administration (FHWA), the agency responsible for administration of the 
Federal Motor Carrier Safety Regulations (49 CFR 350 et seq.)(FMCSRs) 
at that time, promulgated a final rule requiring motor carriers to 
ensure that their drivers record their duty status in a specified 
format and verify the accuracy of the HOS of each driver (47 FR 53383). 
The rule is codified at 49 CFR 395.8. The FMCSRs also state:

    ``No driver shall operate a commercial motor vehicle, and a 
commercial motor carrier shall not require or permit a driver to 
operate a commercial motor vehicle, while the driver's ability or 
alertness is so impaired, or so likely to become impaired, through 
fatigue, illness, or any other cause, as to make it unsafe for him/
her to begin or continue to operate the commercial motor vehicle'' 
(49 CFR 392.3).

The HOS rules provide four methods of recording driver duty status:
    (1) Paper RODS: This grid form requires the driver to graph time 
and location on a paper record over a 24-hour period (Section 
395.8(g)). It must be present on the CMV in the absence of a regulatory 
exception.
    (2) Time Record: The HOS regulations allow certain ``short haul'' 
CMV drivers to avoid the onboard-the-CMV RODS requirement if their 
motor carrier records their HOS by means of a time record or time card 
maintained at the place of business (Section 395.1(e)). To qualify for 
this exception, short-haul drivers generally must return at the end of 
the duty day to the same location at which they began the day, and must 
remain within a certain distance of that location at all times during 
the duty day. The time record must show the time the driver began work, 
was released from work, and the total hours worked.
    (3) Automatic On-Board Recording Device (AOBRD): An electronic 
record is permitted if it is created and maintained by an AOBRD as 
defined by 49 CFR 395.2. The record must include all the information 
that would appear on a paper log, and the driver or carrier must be 
capable of producing this information upon demand.
    (4) EOBR: Motor carriers subject to an FMCSA remedial directive 
must use an electronic record created and maintained by an EOBR as 
defined in 49 CFR 395.2. Other motor carriers may voluntarily employ 
EOBRs.
    The RODS is important because it provides motor carriers and 
enforcement personnel a significant tool for determining driver 
compliance with the HOS rules. Compliance helps FMCSA protect the 
public by reducing the number of tired CMV drivers on the highways.
    Most States receive grants from FMCSA under the Motor Carrier 
Safety Assistance Program. As a condition of receiving these grants, 
States agree to adopt and enforce the FMCSRs, including the HOS rules, 
as State law. As a result, State enforcement inspectors use the RODS 
and supporting documents to determine whether CMV drivers are complying 
with the HOS rules. In addition, FMCSA uses the RODS during on-site 
compliance reviews (CRs) and targeted reviews of motor carriers. The CR 
is a public record. An unfavorable review can be damaging to a motor 
carrier's business because customers may access the CRs before 
selecting a motor carrier to hire. Finally, Federal and State judicial 
systems generally accept RODS as evidence in actions alleging driver of 
motor carrier violation of the HOS regulations. This information 
collection supports the DOT's Strategic Goal of Safety because the 
information helps the Agency ensure the safe operation of CMVs in 
interstate commerce on our Nation's highways.
    The currently-approved PRA burden estimate is 181.28 million hours, 
as approved by OMB on August 20, 2010. The expiration date of this IC 
is August 31, 2011. In this ICR, FMCSA proposes to reduce the PRA 
burden by approximately 9.20 million burden hours, or by slightly over 
5 per cent. FMCSA seeks OMB approval of its revised estimated PRA 
burden of 172.08 million burden hours. In today's

[[Page 32390]]

submission, FMCSA for the first time estimates the extent of voluntary 
EOBR use by motor carriers, and subtracts that same number from its 
estimate of the extent of the use of written RODS. The Agency maintains 
its OMB-approved estimates of the total number of CMV drivers subject 
to the HOS rules, and the total number of CMV drivers subject to an 
Agency remedial HOS directive.
    By this notice, the Agency seeks public comment on its revised 
estimate of the paperwork burden of the HOS rules.
    Title: Hours of Service (HOS) of Drivers Regulations.
    OMB Control Number: 2126-0001.
    Type of Request: Revision and extension of a currently-approved 
information collection.
    Respondents: Motor Carriers, Drivers of CMVs.
    Estimated Annual Respondents: 4.93 million [4.60 million drivers + 
0.33 million active motor carriers = 4.93 million respondents].
    Estimated Time per Response: A driver employing a paper RODS takes 
an average of 6.5 minutes to complete it; a driver employing an EOBR 
takes an average of 2 minutes to complete it. A driver takes an average 
of 5 minutes to forward a paper RODS to the motor carrier; a driver 
employing an EOBR is relieved of this task by automation. Whether using 
a paper or EOBR RODS, a motor carrier takes 2 minutes to review a RODS 
and its corresponding supporting documents, and 1 additional minute to 
maintain those supporting documents. For those motor carriers using an 
EOBR, the ICR burden of maintaining the RODS is eliminated by 
automation; for those motor carriers using paper RODS, 1 minute is 
required to maintain the RODS.
    Expiration Date: 8/31/2011.
    Estimated Frequency of Response:
    Drivers: 240 days per year, on average.
    Motor Carriers: 240 days per year, on average.
    Estimated Annual Responses: 3,843.59 million--the sum of the 
following:

A. Driver Tasks

    (1) Filling out the RODS: 1,104 million, and
    (2) Forwarding the RODS to the motor carrier: 102.23 million.

B. Motor Carrier Tasks

    (1) Reviewing the RODS: 552 million,
    (2) Maintaining the RODS: 981.36 million, and
    (3) Maintaining the supporting documents: 1,104 million.
    Estimated Total Annual Burden: 172.08 million burden hours [118.92 
million driver hours + 53.16 million carrier hours = 172.08].
    Public Comments Invited: You are asked to comment on any aspect of 
this information collection, including: (1) Whether the proposed 
collection is necessary for the performance of FMCSA's functions; (2) 
the accuracy of the estimated burden; (3) ways for the FMCSA to enhance 
the quality, usefulness, and clarity of the collected information; and 
(4) ways that the burden could be minimized without reducing the 
quality of the information collected. The Agency will summarize or 
include your comments in the request for OMB's clearance of this ICR.

    Issued on: May 27, 2011.
 Kelly Leone,
Associate Administrator for Research and Information Technology.
[FR Doc. 2011-13900 Filed 6-3-11; 8:45 am]
BILLING CODE 4910-EX-P